I’m now a registered COVID Safe business. I have a formal action plan to look after the wellbeing of my couples and their guests at their wedding ceremonies.
The action plan published by the NSW Government spells out the things you need to think about at weddings. It covers the ceremony AND the reception. It’s useful information for everyone. So download a copy to help your wedding planning. I’ve also reproduced the information below.
Here’s just one of the things I’m doing – contactless check in. I’m required by law to take down names and numbers for everyone at a wedding for contact tracing (the details are kept for 4 weeks and then securely destroyed). But passing round a pen and paper isn’t a great idea in COVID terms. So all guests have to do is scan a QR code using their phones, it opens a form on my website where they type in their details, and then everyone’s info arrives in my inbox. Totally COVID safe!
Let’s stay COVID safe and well!
Further reading: Coronavirus and your wedding
COVID Safe Wedding Plan
Wellbeing of attendees
Above all, ensure your guests are aware they should only attend if they are feeling well and do not have any respiratory or COVID-19 symptoms.
Firstly, you should consider sending out messages as the event draws closer. Remind your guests it’s important they don’t attend if they are feeling unwell, and encourage them to get tested.
If a guest has symptoms and asks if they should attend your wedding, encourage them to see their GP or attend a local COVID clinic.
Think about ways your guests can be involved through a video broadcast or live stream. Maybe they can’t attend due to illness or travel restrictions, or are a vulnerable person and wish to avoid gatherings.
Do you have guests who are at high-risk of developing COVID-19 complications? You should consider discussing the option of attending the ceremony only, which is lower risk than the reception.
If you are serving alcohol at your wedding, consider ways to encourage responsible use. This includes limiting bar tabs or drink packages.
Capacity must not exceed one guest per 4 square metres for an indoor wedding service (excluding the couple, the people involved in conducting the service and the photographer and the videographer).
Singing and wind instruments can spread COVID-19 if a performer is infected. You must ensure there are protections in place for guests. Keep them at least 3 metres distance from performers.
Do you want to have dancing at the wedding? You should ensure this is restricted to only the wedding couple and the wedding party. Make sure to choose a venue that has a dancefloor area with enough space. Think about strategies to avoid crowding on the dancefloor. Avoiding or modifying rituals like throwing the bouquet or the Hora may be a good idea.
Ensure people do not take alcoholic drinks onto the dancefloor.
You may consider seating guests from the same household next to each other, to make it easier to fit everyone safely together.
Consider having photos taken before the ceremony to decrease the amount of time between each.
Hygiene and cleaning
Consider alternatives to physical gifts or wishing wells, such as online gift registries, direct delivery or electronic funds transfer.
Think about how other hygiene risks could be minimised. Ideas include not sharing food or cigarettes/e-cigarettes and making sure people can remember which glassware is theirs.
If you would like a guest book, consider asking guests to bring their own pen, or have a plan to clean any shared pens and the area around the book. Consider alternatives like a digital guestbook that can be filled in from home.
Keep a record of guests who attend, including a mobile number or email address. Make sure you also keep a record of additional attendees such as photographers. Keep this list for 28 days after the event. If there is a
guest at your wedding who gets diagnosed with COVID-19, public health will ask that you provide this record to assist with contact tracing.